The Export module enables authorized users to securely export records from across the OWL platform for reporting, collaboration, compliance, auditing, analytics, and long-term archival.
Users can export records from supported modules either as a single record or as a bulk export containing multiple records. Exported data follows a predefined template to ensure consistent formatting and standardized output.
This helps organizations to…
- Generate regulatory and compliance reports by exporting investigation records, supporting documents, and evidence for audits and statutory submissions.
- Create recurring operational reports by scheduling daily, weekly, or monthly exports for case reviews, workload monitoring, and management reporting.
- Share investigation data securely with prosecutors, courts, partner agencies, or external investigators using standardized export formats.
- Export filtered case data for business intelligence, trend analysis, executive reporting, and integration with external analytics platforms.
How the Export Module Interacts with Other Features
| Module | Integration |
|---|---|
| Case Management | Export Cases, Subjects, Evidence, Reports, Forms, Tips & Leads, and other investigation records. |
| Administration | Controls access to the Export module through user roles and permissions. |
| Email Management | Sends download links and export completion notifications to users and selected recipients. |
| Notifications | Alerts users when export jobs complete successfully or fail. |
| Scheduled Export | Executes recurring scheduled export jobs automatically. |
| Audit Logs | Records export activities for compliance, auditing, and operational tracking. |
| Template Builder | Provides Custom Templates to standardize exported data. |
OWL supports the following export formats:
- CSV (.csv)
- Microsoft Excel (.xlsx)
- JSON (.json)
Export jobs are processed in the background, allowing users to continue working while the export is generated. Once the export is complete, an email notification containing a download link is sent to the requesting user and any additional recipients selected during the export process.
The Export module also supports Scheduled Exports, allowing organizations to automate recurring exports on a Daily, Weekly, or Monthly basis.
The Export dashboard is available from:
Administration → Data Administration → Export
The Export module can be accessed based on the user's assigned role and permissions.
| Role | Access |
|---|---|
| Super Administrator | Full access to create and manage exports, create, edit, view, and delete export templates, configure and manage scheduled exports, and download exported files. |
| Administrator | Full access to create exports, manage export templates, configure and manage scheduled exports, and download exported files. |
| Team Admin | Can view export templates and export jobs created by Administrators and Super Administrators but cannot download exported files or manage templates and schedules. |
| User Full | No access to the Export module. |
| Supervisor | Can view export templates and export jobs created by Administrators and Super Administrators but cannot download exported files or manage templates and schedules. |
Export Dashboard
The Export dashboard provides a centralized view of all export activities.
It displays summary statistics including:
- Completed – Successfully completed export jobs within the last 30 days.
- Running – Export jobs currently being processed.
- Pending – Export jobs waiting in the processing queue.
- Failed – Export jobs that did not complete successfully.
After the export, if the status is successful the user can download the link, and it would be sent via email.
Export
The Export feature allows users to export individual records from supported OWL modules using either a System Template or a Custom Template. Users select the desired export format and recipients before submitting the export request. Once processing is complete, the generated file becomes available for download through the email notification.
Bulk Export
Bulk Export enables users to export multiple records in a single operation. Instead of exporting records individually, users can select multiple records and generate one consolidated export file. Bulk Export is useful for investigations involving large datasets, reporting requirements, audits, and information sharing while ensuring consistent formatting across all exported records.
Scheduled Export
Scheduled Export allows organizations to automate recurring export jobs without requiring manual intervention. Administrators configure the export schedule, template, output format, recipients, and frequency. OWL automatically executes the export according to the configured schedule using the selected Template. Each scheduled export is processed in the background without requiring user intervention. Upon successful completion, the designated recipients receive a notification indicating that the export has been generated. Users can then log in to OWL, navigate to the Export tab, and use the Email Download Link option to receive a secure email containing the download link for the exported file.
Supported schedules include:
- Daily
- Weekly
- Monthly