Geospatial search allows you to search OWL data based on location information. Instead of just looking for keywords or text, you can filter and find records tied to a specific place, region, or geographic boundary, Geospatial search in OWL supports the following features:
• Location-based filtering: You can search by coordinates (latitude/longitude), addresses, or defined regions.
• Map integration: Results can be displayed on a map view, making it easy to visualize where the data points are located.
• Radius search: You can set a distance around a point (e.g., “within 5 miles of Austin”) to find relevant matches. (Under Development) • Polygon/shape search: Define custom boundaries (like a city block or district) and retrieve all data within that area. (Under Development)
Steps to perform OWL Geospatial Search:
1. Go to the Home Page.
2. Click on “Query Data” located in the header. A menu will appear displaying all available search types.
3. Click on the Geospatial option.
You will be redirected to the Geospatial Search page. The geospatial search page will show the ESRI map view.
4. There are two ways to select an address on the Map:
- The first option is to enter the address in the Address Search field, and it will auto-suggest all the related addresses as per the address entered.
- You can also directly search address from the home page to directly access to geospatial search.
5. Select any address that is suggested by the map.
6. After selecting the address, click on the Search button. Now, the address will automatically be located on the map.
You can also enter the exact latitude and longitude of the location in the address search box. Click on Search.
Ex: 33.208978, -87.494221
A search result pop-up will appear on the screen, highlighting the exact location on the map. To zoom in on that location, click the Zoom To option in the pop-up.
7. Click on a location on the map to select the exact address point. You can also choose nearby locations if needed. When you click anywhere on the map, that location or address will be selected, a red locator will appear to mark it, and all chosen addresses will be listed in the “Address Selected on Map” box.
To remove an address from the map, click the Delete button (trash can icon) shown next to each selected address.
8. After selecting all the addresses you need, click the Next button to move to the product selection page.
On the next screen, all your selected addresses will be displayed.
• To unselect an address, click the cross (×) icon beside it.
• To add a new address, click the Back button to return to the geospatial map view, select the additional address, and then click Next again to continue.
9. Choose the OWL products you want to include in your search. If you select Docs or Vault products, the Data Sources dropdown will appear—use it to pick the specific data sources you want to target
10. From the View Options, select the views where you’d like your search results to be displayed. This ensures you only see results in the formats or layouts you prefer.
11. Choose the compliance options required for your organization (e.g., Retention Policies, 28 CFR Part 23, Data Access Rights), if needed.
12. From Case Management, select the Case and Subject to link your search to a specific investigation. If it’s not mandatory, you can also run the search without linking to a case/subject. These are referred to as orphan searches.
13. Select the Retain the Search Compliance and Status checkbox to give more precedence to the search compliance over parent record compliances (Case/Subject).
14. Once all selections are complete, click the Search button to start the Geospatial search in OWL.
A loader will appear while the search runs. When it finishes, the matching information will automatically populate on the results screen.