Within OWL, the same query results can be visualized in multiple ways, each with their own unique strengths, depending on the type of data being analyzed and for what purpose.
Multi-Perspective Result Views
- One face emphasizes structure
- Another emphasizes relationships
- Another emphasizes time
- Another emphasizes geography
- Another emphasizes validation and action
- Preserve investigative context across all views
- Eliminate the need to rerun searches to gain insight
- Reveal patterns, relationships, and anomalies
- Support multiple roles and analytical styles
- Maintain auditability and defensibility
Available Data Perspectives and Their Capabilities
Tabular Report View
- Column-level sorting and filtering
- Attribute comparison across records
- Efficient scanning of large result sets
- Direct access to record-level actions
Link Analysis View
- Visual representation of relationships and associations
- Discovery of direct and indirect connections
- Network-level pattern identification
Data Prevalence Score
- Identify central entities and shared attributes
- Distinguish meaningful patterns from incidental matches
- Prioritize high-impact relationships
Entity Resolution
- Groups related records without altering source data
- Reduces duplication and visual clutter
- Preserves full traceability to original records
Relationship Matrix View
- Systematic comparison of relationships
- Identification of overlaps and shared elements
- Analytical validation of connections
Timeline View
- Chronological sequencing of records and events
- Identification of escalation, recurrence, or gaps
- Support for case reconstruction and behavioral analysis
Geospatial View
- Mapping of records and events by location
- Identification of geographic clustering or dispersion
- Spatial filtering and proximity-based analysis
Case Manager View
- Association of results with cases and subjects
- Case-centric review of findings
- Streamlined transition from analysis to action
Pivot Searching Across All Perspectives
- Maintains investigative flow without rebuilding queries
- Encourages exploratory and hypothesis-driven analysis
- Reduces manual effort and error
- Preserves auditability and traceability
How These Perspectives Work Together
- Start in Tabular Report View
- Rotate to Link Analysis or Relationship Matrix to understand connections
- Shift to Timeline or Geospatial View for context
- Pivot search as new insights emerge
- Conclude in Case Manager View for action
The Value of Comprehensive Data Perspectives
- See more without doing more
- Reduce noise and duplication
- Identify what matters most
- Make faster, more confident decisions
- Defend findings with governed, traceable data
Understanding the Link Analysis View
The Link Analysis View is a crucial view within the OWL result screen. The Data Visualization view transforms complex datasets into intuitive graphical formats, making it easier to uncover patterns, trends, and anomalies. By filtering out noise and emphasizing key insights, the visualization effectively narrates the story behind the data.
In this view, each attribute is represented as a distinct node. When multiple attributes share a connection, they are linked by lines, and a star icon appears on the corresponding node to signify the match.
There are different ways you can access the Link Analysis view in OWL:
• While doing a new Query Data search, you have the option to choose the Link Analysis View.
• While launching an existing Data Query Search from different places in OWL.
- From the home page → Recent Case Panel → Launch Case
2. From the Case Management/ Record Management → Case/Subject View-Edit screen > Launch Case/Subject
3. From the Data Query Logs page in Case Management → Launch Data Visualization
It does not matter what type of product search you do from OWL; you will always have this view option available to select.
Visual Key: What Each Element Represents in Link Analysis
Link Analysis View Overview
• The Link Analysis view is structured as a hierarchical tree, built on a parent-child node architecture.
• When a user initiates a search within a case and subject, the resulting tree begins with the Subject node as the primary parent.
• Connected to the Subject node is the Search Criteria or Data Query node, which reflects the parameters used in the search.
• The Search Criteria node links to the OWL Vendor node, representing the vendor involved.
• Beneath each Vendor node, Data Source nodes appear—these correspond to the product types selected during the search.
• Each Data Source node contains multiple Identity nodes, derived from vendor responses.
• Identity nodes further branch into Child Nodes, representing segmented identity data if they have.
Understanding Node Behaviour in Link Analysis View
• Distinct Icons for Node Types:
Each node type in the Link Analysis view is represented by a unique icon, making it easier to visually differentiate and navigate through large and complex data query results.
• Parent-Child Relationships with Dynamic Connectors:
Nodes are connected by transparent arrow lines that illustrate the parent-child hierarchy. These connectors remain intact even when nodes are repositioned on the canvas, ensuring relationships are always visually traceable.
• OWL Identity Nodes and Record Types:
Identity nodes under OWL product data sources represent various OWL record types, such as Case, Subject, Form, Information Sharing, Tips, Docs, and Vault.
• Query Node Results:
Nodes displayed under Query Nodes reflect records that directly match the search criteria or keywords used in the query.
• Subject-Linked Records:
Records like Forms, Information Sharing, and Tips that are associated with the Subject but not directly matched by the query will appear under the Subject Node, not under the Query Node.
• Case-Linked Records:
Records directly tied to the Case (from which the search was initiated) but not linked to any Subject or Query Node will appear as standalone entities in the Link Analysis view.
• Unmatched OWLdocs and OWLvault Records:
o OWLdocs or OWLvault records attached to the Case or Subject but not matching the search parameters will be displayed under Unmatched Data Source Nodes.
o These may appear either linked to the Subject Node or as independent nodes connected to the Case.
• Cross-Search Relationship Mapping:
When multiple searches are performed within a Case or Subject, and identities from different queries have matching or partially matching data, a relationship line connects them. The colour of this line indicates the strength of the relationship.
Exploring Link Analysis Features and Functionality
Action Items and features on Identity Node:
• Nodes can be expanded or collapsed using the +/- icons.
• Users can hide or unhide nodes for a cleaner view from the Spy Glass menu present in each node.
• If a node has internal case links, users can access the associated Relationship Record.
• On each identity, you can add any metadata information by clicking on the star icon on the identity node. This will open the Metadata popup, inside which you may add notes, attach files, and include Global or Custom Attributes to nodes.
• You can view the added metadata information later by clicking on the same icon.
Spyglass or Pivot Search:
• The Pivot Search feature allows sub-searches within the returned data.
• Click the Pivot Search icon located in the Spyglass menu. If the selected identity contains data eligible for sub-searches, relevant values will appear in the Pivot Search section.
• Select a value from the Pivot Search menu. A Pivot Search pop-up will open, displaying all available products for selection
• In the Pivot Search pop-up, select the desired OWL products and click the Search button to begin the sub-search.
• If the selected search has not already been executed under the same Case/Subject, the system will proceed with the search.
• Once complete, a new Query Node will appear on the result screen, displaying all the selected data source products.
• This new Query Node will be directly linked to the Identity Node from which the sub-search was initiated.
Link Analysis Canvas Features
• Reset Node position:
On the Link Analysis Canvas, you'll find a reset option in the top-right corner that restores node positions in a saved view back to the default layout. Simply click the button to tidy up the arrangement of data query nodes and search results, especially when the view becomes cluttered.
• View All Hidden Nodes:
During investigations, it's common to hide nodes that aren't immediately relevant. When many nodes are hidden, manually revealing them from their parent nodes can be tedious. The View All Hidden Nodes option simplifies this by instantly unhiding all hidden nodes with a single click, making it easier to restore visibility and streamline your analysis.
• View All Expanded:
At times, it's important to preserve the current layout of the view without expanding or collapsing any nodes. The View All Expands feature allows you to lock the currently expanded nodes and their child nodes in place, ensuring the view remains unchanged and focused exactly as intended.
• Save Node Positions:
The Link Analysis View includes a key feature that ensures node positions remain exactly as you’ve arranged them on the canvas. Even after reloading or reopening the result screen, the layout won’t revert to previous states. While node positions are automatically saved when moved, this feature guarantees that all nodes retain their current placement for consistent reference and analysis.
• Select Nodes Tool:
The Select Nodes Tool in the Link Analysis View allows you to hide or zoom in/out on specific nodes for better visibility and focus.
1. Click on the Select Nodes Tool.
2. Your mouse cursor will change to a selection icon.
3. Use the cursor to select one or more nodes directly on the canvas.
4. Once selected, a menu will appear just below the tool.
5. From this menu, choose to either hide the selected nodes or zoom in/out on them.
• Link nodes tools:
This helps to create relationships by linking two already existing nodes from two different searches and creating a custom mapping between them. Once the relationship is created, there will be a line drawn between the two nodes to define the relationship strength.
• Fit To Screen:
When multiple data query results are displayed on the screen, the Link Analysis View may struggle to fit all nodes within the visible area, especially on smaller screens. The Fit to Screen feature addresses this by automatically centering and scaling all queries and data nodes to fit within the available screen space. This ensures that the entire view remains accessible and easy to navigate, regardless of screen size.
• Zoom In/Out:
These options allow you to zoom in and out of the results view within the canvas, helping you adjust the display for better clarity and focus. The same functionality can also be achieved using your mouse controls, offering flexibility in how you navigate and explore the view.
Relationship Mapping & Data Point Prevalence
When relationships are found between two separate nodes under the same case, then OWL shows a link between them by connecting them with a color line. The colour of the line can be changed based on the relationship score. On each line, there is a star icon that will allow the user to see the relationship data between the two nodes, which can be edited.
1. Click on the relationship star icon on any of the relationship lines.
2. This will open the Relationship Record pop-up.
3. The “Dataset field” column defines the attribute of the node that matches between two nodes.
4. The Relationship Dataset will show the Query Datasource name.
5. The data column will show the data that is compared.
6. The score column shows the relationship score between each matched data point between nodes defined by the OWL system.
7. In the Action column, you can manually edit the score, adjust it based on the needs of your investigation, or delete any specific relationship from the table if it's no longer relevant.
8. To modify the score of an individual relationship record, either drag the score directly from the Score column or adjust the four score levels located beneath the table.
9. In the Link Analysis view, relationship lines are assigned scores ranging from 0 to 100. These scores are determined by OWL's Prevalence Settings. By default, OWL sets this threshold at 80%, meaning only relationships with scores above 80% will appear in the link analysis.
10. Users can modify the prevalence threshold directly within the Link Analysis view to suit their specific requirements.
11. To make changes, click the pencil icon next to the Score or Exact label located in the top-right corner of the Link Analysis view.
12. Clicking on it will show the prevalence setting pop-up.
13. Adjust the Data Prevalence Score Threshold to any value between 0 and 100, based on your analysis needs.
14. To define the type of relationship between two data points, choose one of the following match types:
• Exact Match for precise alignment,
• Phonetics Match or Smart Match for sound-based similarity for intelligent pattern-based matching.
15. Once your selections are complete, click “Apply Current Case” to apply the settings to the current case only, or choose “Apply Globally” to apply them across all your cases and searches.
16. Based on the relationship score, the line's colour changes, so that it will be easy for the users to understand the relationships.
Understanding the Tabular-Report View
The Tabular Report View in OWL is a powerful interface designed to present complex relationship data in a structured, easy-to-read table format. It serves as a central workspace for investigators and analysts to review, edit, and manage case-related information with precision and clarity.
Steps to access the Tabular-Report view:
1. There are different ways you can access the Tabular-Report view in OWL. They are as follows:
• While doing a new Query Data search, you have the option to choose the Tabular Report View.
• While launching an existing Data Query Search from different places in OWL.
- From the home page → Recent Case Panel → Launch Case
- From the Case Management/ Record Management → Case/Subject View-Edit screen > Launch Case/Subject
- From the Data Query Logs page in Case Management → Launch Data Visualization
2. It does not matter what type of product search you do from OWL; you will always have this view option available to select.
3. The Tabular Report View in OWL adopts a parent-child structure to organize and display data hierarchically. All OWL records linked to a case—such as Subjects, Forms, Information Sharing, Tips, and other related entities—are presented in a structured tabular format. This layout ensures that users can easily trace relationships and dependencies between records within the context of a case.
4. Data query searches are categorized based on their association:
• Queries executed under attached subjects are nested within the Subject Details section, allowing users to view subject-specific search results.
• Queries performed at the case level, without selecting a specific subject, are grouped under the Case Dataset Queries section. This distinction helps maintain clarity between subject-driven and general case-level data searches.
5. Case Dataset Queries: In Detail
• Each section inside the Tabular view default is represented in a collapsed structure. You need to maximize each section to see the corresponding data inside it.
• Case Data Set Queries information can be viewed by expanding the container. The number of products selected to perform a search can be viewed from the collapsed container itself, for a quick check before expanding the container to look for a specific product.
• Click on the plus “+” icon or the container itself to expand the Case Dataset Queries container.
6. After the Data Query Node, the node you will see is the vendor node. On the vendor container the number defines the number of OWL product details available.
7. Expand the vendor node will show all the OWL product data source nodes. Each data source node shows the number of identities found during the respective product search.
8. Expand each product data source container will show all the identities associated with it. For example, for the OWLdocs product, there are 13 records identified. Each identity is listed according to the type of OWL products.
9. Expand OWLvault records will show all the vault records found during the OWLvault product search. Similarly, all other product data is also displayed on the tabular view under their respective product container.
10. Each product container will show the identities found during the Data query search. Expanding each identity further will show the identity detail and the data that is matched with search variables or params.
OWLdocs Container:
OWLvault Container:
OWL Cases Container:
OWL Tips Container:
OWL Forms Container:
OWL Information Sharing Container:
OWL Queries Container:
OWL Subjects Container:
• OWL subjects attached to the Case may or may not have Data Query Searches. The following is the tabular view structure for the Subject, along with Data query searches.
- Subject Details: Only Subject Information.
- Subject Records: All attached records to Subject
- Subject Tasks: All tasks attached to the subject
- Subject Data Set Queries: All Data Query Searches attached to the subject
- Records attached to the case and subject
Subject Dataset Queries contains all Data Set Queries, both Main search and sub searches or pivot searches from main search identities. Both will be represented with different icons as shown in the screenshot below.
Display All: The Display All feature in the OWL Tabular Report View allows users to expand all data containers within both the Case and Subject sections simultaneously. This functionality is especially useful when working with complex cases that include multiple nested records. Instead of manually expanding each container and sub-container one by one, users can activate Display All to instantly reveal all associated details—such as Subjects, Forms, Information Sharing, Tips, and Data Queries—within a single click. This streamlines the review process and ensures that no critical information is overlooked during analysis.
Understanding the Timeline View
A timeline view in OWL presents investigative data in chronological order, allowing users to track events by specific dates or time ranges. It highlights key actions, involved entities, and data sources, enabling investigators to visualize patterns, identify overlaps, and analyze the sequence of events for clearer case understanding.
Steps to Launch Timeline View:
There are different ways you can access the Timeline view in OWL. They are as follows:
1. While doing a new Query Data search, you have the option to choose the Timeline View.
2. While launching an existing Data Query Search from different places in OWL.
• From the home page → Recent Case Panel → Launch Case
• From the Case Management/ Record Management → Case/Subject View-Edit screen > Launch Case/Subject • From the Data Query Logs page in Case Management → Launch Data Visualization
3. No matter what kind of product search you perform from OWL, this view option will always be available for you to select.
Timeline View Features
- With each new data query, OWL analyzes incoming vendor data for any available date ranges or time based events. When such temporal information is detected, OWL extracts and organizes these events into a structured report, displayed chronologically in the Timeline View. This view presents the same core data as other formats but arranges it by time to help investigators clearly trace the sequence of events, identify patterns, and analyze points of intersection critical to the investigation.
- On the left, it displays all vendor responses in a structured format, allowing users to navigate through individual queries and associated identities. On the right, the Timeline Chart presents a chronological visualization of events based on their dates of occurrence, helping users trace the sequence of actions over time.
- Any identity containing date attributes—such as Start/End Date or First/Last Seen—will automatically be treated as a timeline event. These events are plotted on the chart, spanning from the specified start date to the end date, accurately reflecting the duration of activity for that identity.
- The Timeline View displays the total number of timelines identified within a search, case, or for each identity. This provides a quick summary of how many temporal events are available for review.
- Users can apply various filters to refine the timeline display. The view supports multiple time-based filters, including:
• Yearly
• Half-Yearly
• Quarterly
• Monthly
• Daily
• Decade-based
These filters allow for more granular or broader analysis depending on the investigative need.
- A dedicated Date Filter enables users to search for events occurring within a specific date range. Simply select the desired start and end dates, then click Apply to update the timeline. To revert to the default view, click the Reset button.
Understanding the Geospatial View
The Geospatial View in the OWL Intelligence Platform is an interactive map-based interface used to visualize the locations of individuals, objects, and incidents relevant to an investigation. It enables investigators to track movements, identify patterns, and correlate events across geographic areas. For example, using network data, the platform can plot a person’s location across multiple days, helping trace their movements and uncover potential connections between locations and events.
Steps to launch Geospatial view:
There are different ways you can access the Geospatial view in OWL. They are as follows:
1. While doing a new Query Data search, you have the option to choose the Geospatial View.
2. While launching an existing Data Query Search from different places in OWL.
• From the home page → Recent Case Panel → Launch Case
• From the Case Management/ Record Management → Case/Subject View-Edit screen > Launch Case/Subject
• From the Data Query Logs page in Case Management → Launch Data Visualization
Geospatial view features
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Location Data Input
To display locations on the Geospatial View, OWL requires either geographic coordinates (latitude and longitude) or address details such as Street, City, State, and ZIP code.
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Coordinate Mapping
If latitude and longitude are available in the data, OWL uses them directly to pinpoint the exact location on the map.
If only address components are provided, OWL automatically geocodes the information— converting it into coordinates—to accurately map the location.
- Location Extraction from Documents Files and documents imported or extracted by OWL may contain embedded address or location data. These records can be searched using the OWL Vault product search, allowing investigators to retrieve and visualize relevant locations on the map for further analysis and case development.
- On the geospatial view, you will see the icons that represent a single location. Mouse over the icons will see the details of the identity.
- You can zoom in/out to see all the identities on the geospatial view with their exact locations on the map.
- The default map view is the street view. You can change it using the option available lower left corner of the map. You can switch to Street Map/ Light Grey Street/Satellite view, whichever is convenient for you to visualize the data.
On the identity, you have the same options as metadata and spy glass, like other views. You can add or view the metadata information to the identity node. Metadata – Click on the star icon on the identity node.
- Spyglass – Click on the spyglass button on the identity to open the spyglass menu. Spy menu contains different options like Show details, Hide Identity, download identity report, and pivot searches.
Using the pin button on the identity, you can make the identity focused.
If there are identities or records found with the same address or location, the icon on the map will change and will show the number of identities at that location. Clicking on the icon will open the identities that are sharing the same location, as per the vendor response.
Understanding the Relationship Matrix View
OWL Intelligence automatically analyzes data from query searches to identify relationships between two or more identities across different searches within a case or subject. These relationships are established based on shared or common data attributes between entities.
While these connections are visually represented in the Link Analysis View—with lines drawn between nodes to indicate relationships—the volume of data can make it challenging to explore each link individually. To address this, OWL provides the Relationship Matrix View, which presents all detected relationships in a structured tabular format. This matrix includes relationship scores and allows investigators to efficiently review, compare, and analyze connections without navigating through each graphical link one by one.
Steps to access the Relationship Matrix view:
- Launch any case/subject where you have multiple data query searches with different data. Make sure relations are showing on the link analysis view.
- Once the Case/Subject is launched, go to any view on the result screen and check for the Relationship Matrix view tab.
- Click on the tab to open the relationship matrix view on the result screen.
- If there are no relationships present, then this page will be empty.
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Tabular Display of Relationship Data
All relationship data is presented in a structured table format. The left-hand panel provides filtering options by identities and subjects, allowing users to narrow down the view based on investigative focus.
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Source and Target Record Comparison
The right-hand section displays both the source and target records involved in each relationship. It highlights the matched data fields and assigns a relationship score based on OWL’s analysis.
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Relationship Scoring Logic
When source and target data match completely, OWL assigns a 100% match score. Partial matches are scored proportionally based on the degree of similarity and relevance between the entities.
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Subject-Based Filtering
To view relationships tied to a specific subject, use the subject dropdown in the left panel. Selecting a subject will filter the matrix to show only the relationships associated with that subject.
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Identity-Level Relationship Selection
For targeted analysis, users can select specific relationships from the relationship dropdown or deselect them directly at the identity level to refine the matrix view
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Editing or Deleting Relationship Records
In the Action column of the Relationship Matrix View, users can edit or delete any relationship record. If a relationship score needs adjustment—either higher or lower—click the Edit button, modify the score as needed, and click Save to update the record. This allows investigators to refine relationship accuracy based on contextual insights or new findings.
Understanding the Case Manager View
The Case Manager View is the default interface available on the result screen in OWL Intel. Regardless of the view selected during a search, this view remains active and cannot be deselected. It serves as a centralized, quick-access filter for all dataset records and identities linked to the case and its associated data queries.
Structurally, the Case Manager View closely resembles OWL’s Tabular Report View, and it inherits all the same functionalities. However, it stands apart with unique features:
- It never hides nodes, even those filtered out in other views.
- Filters applied within the Case Manager View affect all other views.
Users can toggle between a compact layout and an expanded view, similar to the tabular format, which overlays the result screen without replacing other views.
This view streamlines navigation across records and vendor data, enabling users to search efficiently and perform quick actions. It is included by default in all types of data query searches—whether case-based, subject-based, or temporary—and offers tailored options based on the relationship between records and their parent entities.
Steps to access the Case Manager View:
1. Launch any Case/Subject having Data Query Searches.
2. Once the result screen is loaded, click on the green icon present on the top right corner of the screen next to the All-views option.
3. You will see the Case Manager view open as a side panel view showing all the nodes and records associated with the case.
Case Manager View Features:
- By default, all the Subjects, Subject or Case Dataset queries will be collapsed on the view.
- Expand all, option can expand all the parent and child nodes on the view with all the information available or you can expand each node one by one to see the data.
- From the view you can select/unselect any node to hide/unhide it from all views.
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Show Details:
Click on the Show Details of any identity from the spyglass menu. Immediately the Case Manager view will open, and it will navigate to the exact node you are looking for. You can view the node details from the view.
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Pin/Unpin Identity:
• During an investigation, the result screen may display a large volume of data, much of which may not be immediately relevant. To streamline your workflow and focus on key identities, OWL Intel allows you to pin specific nodes or wrapper nodes from any view.
• Pinned items appear above the Case Manager View, making them easily accessible each time you launch the case. This ensures that critical identities remain visible and quickly reachable.
If you wish to remove a pinned item, simply navigate to the Case Manager View and click the Unpin icon next to the node. Clicking on a pinned identity will automatically scroll the Case Manager View to highlight the corresponding node in both the Tabular and Case Manager views.
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Case Manager Expand View:
- Case Manager View can be expanded to a larger view similar to Tabular view by clicking on the double arrow options.
- You can open and collapsed the expanded view using the green collapse icon on the case manager view.
- Click on the filter option present on the top right corner of the Case Manager view will show the node types like in other views filter. Select/Unselect these filter options will apply same filter in all views.
- On the Case Manager view top right corner view menu is present. The menu contains multiple options.
Case Audit Logs: Shows all the actions and changes to the case as the audit logs of the Case.
Case Data query Logs: Shows the number of Data Query Searches linked to the Case.
- Add Subject to Case: This option will be shown only when you launch a subject not a Case contains the data query searches. From this option the subject can be linked to any other case along with the associated records to subject.
- Add Data Query to Case: This option is available for the orphan searches not having any case/subject linked.
Common Features Across Different Result Screen Views
Node Filters
The Node Filter is a shared feature available in both the Link Analysis View and the Tabular Report View. It allows users to filter displayed nodes based on their type, streamlining the investigation process.
• Default Behaviour:
All node types are unselected by default, giving users full control over what they wish to view.
• Subject Filter:
Selecting the Subject filter will display only the subject nodes associated with the case, hiding all other node types.
• Query Node Filter:
Choosing the Query Node filter will display both Subject and Query nodes, while hiding the rest.
• Vendor, Data Source, and Identity Filters:
- Vendor Node: Displays nodes up to the vendor level.
- Data Source Node: Displays nodes up to the data source level.
- Identity Node: Displays nodes up to the identity level.
This hierarchical filtering helps investigators focus on specific layers of data, reducing visual clutter and improving analytical clarity.
Collaborate Through SMS
OWL Intel enables users to securely collaborate on cases with colleagues within their agency or organization by sharing view-only access via SMS.
Steps to Collaborate via SMS:
1. Navigate to the Result Screen and go to any View menu present in the top right corner.
2. Click on ‘Collaborate through SMS’. A pop-up will appear displaying the complete results in a tabular format.
3. Choose what to share: the entire case, specific subjects, searches, or a subject/identity combination.
4. From the select user dropdown, select the collaborated users you want to share the link with.
5. Set a time limit for the shared link to control access duration. The default time limit is 60 minutes.
6. An SMS containing the access link is sent to the selected collaborator.
7. When the recipient clicks the link, they are redirected to a web page showing the shared data—no login required. They will have read-only access.
8. Once the link expires, the collaborator will no longer be able to access the shared content.
Collaborate Through Email
OWL Intel enables users to securely collaborate on cases with colleagues within their agency or organization by sharing view-only access via email.
Steps to Collaborate via Email:
1. Navigate to the Result Screen and go to any View menu present in the top right corner.
2. Click on ‘Collaborate through Email. A pop-up will appear displaying the complete results in a tabular format.
3. Choose what to share: the entire case, specific subjects, searches, or a subject/identity combination.
4. From the select user dropdown, select the collaborated users you want to share the link with.
5. Set a time limit for the shared link to control access duration. The default time limit is 60 minutes.
6. An Email containing the access link is sent to the selected collaborator.
7. When the recipient clicks the link, they are redirected to a web page showing the shared data—no login required. They will have read-only access.
8. Once the link expires, the collaborator will no longer be able to access the shared content.
Case Audit Logs
OWL Intel enables users to access comprehensive case audit logs directly from the results screen. These logs provide a timestamped history of all changes and updates made to a case.
Steps to Access and Use the Case Audit Log:
- Go to any view from the Result Screen page. Go to the menu located in the top right corner of each view and click on it.
- Select “Case Audit Log” to launch a pop-up displaying the audit log.
- The log includes two key columns: “Logged on Date” and “Log Message”.
- The Log Message details all actions performed by any user on the case.
- Users can sort the audit entries by clicking the “Logged on Date” column, toggling between ascending and descending order.
- The Case Audit Log feature is available across all view menu types.
Case Data Query Logs
OWL Intel provides users with the ability to view all data query or search logs associated with a case directly from the results screen. The Data Query Log page displays a history of searches along with key details.
Steps to View the Case Data Query Log:
- Go to any view from the Result Screen page. Go to the menu located in the top right corner of each view and click on it.
- Click on “Case Data Query Log” to launch a pop-up displaying the log.
- The log includes essential information such as search criteria, product name, datasets used, the user who performed the search, and associated case/subject names.
- The Case Data Query Log feature is accessible from all types of view menus, and it shows only when the queries are linked to a Case.
New Search from Result Screen
OWL Intel enables users to seamlessly access various search functionalities directly from the results screen. The New Search menu provides quick links to three distinct search types: Product Search, Keyword Search, and Geospatial Search.
Steps to Access Search Pages:
- Go to any view from the Result Screen page. Go to the menu located in the top right corner of each view and click on it.
- Hover over the “New Search” option.
- A submenu will appear displaying three links: Product Search, Keyword Search, and Geospatial Search.
- Click on any of these options to be redirected to the corresponding search page.
Print View from Result Screen
OWL Intel allows users to print specific views directly from the results screen. This feature is available for Link Analysis, Timeline, and Geospatial views only.
Steps to Print a View:
- Go to the Link Analysis View/ Timeline View/ Geospatial View menu.
- Click on the “Print View” link.
- A pop-up window will appear displaying the selected view's data.
- Use the available action items within the pop-up to adjust the view as needed.
- Once finalized, click the Print button to generate a printed version of the view
Link Analysis View:
Geospatial View:
Timeline View:
Download PDF & Excel Report from Results Screens
OWL Intel allows users to generate and download PDF reports directly from the results screen. These reports include detailed case information along with all related records such as Subjects, Forms, Information Sharing, Tips, Reports, and Data Query Searches performed within the case.
By default, the downloaded report contains all case details and associated records. However, users can choose to download only specific records by selecting individual nodes from the results screen. Export buttons are available for each node within the Tabular and Timeline views, enabling selective record downloads.
Additionally, in the Link Analysis View, users can download PDF or Excel reports for a specific identity using the Spyglass menu available on each identity node.
The report download feature is also accessible from individual record type pages, including the View-Edit and View Dossier pages. From these views, users can select specific records associated with each type and download only the ones they need
Steps to Generate and Download the PDF Report:
- Go to any view from the Result Screen page. Go to the menu located in the top right corner of each view and click on it.
- Click on the “Download PDF” or “Download Excel” option.
- A pop-up will be shown on the screen with the complete result screen details in a chronological order.
- If you have selected identities one by one from the result screen, using the export checkbox from the tabular view, then you will see the respective records selected on the pop-up.
- If you have selected a specific node directly from the Link Analysis view, then you will see the pop-up to protect the PDF only.
- If you click on Export without selecting the “Password Protect checkbox,” the PDF/Excel will be downloaded with only the records selected.
- If you choose to password-protect the document, then you need to provide a custom password or autogenerate a password from OWL.
- Enter your password into the password field and make sure you enter a password with at least 8 characters to enable the Export button.
- If you want to generate a password, click on the Generate Password option. A password will be added to the field, and the export button will be enabled.
- Click on the Export button to export the PDF/Excel report accordingly.
- An email will be sent to the respective user with the password set during downloading the report.
- A PDF report will be automatically generated and downloaded via the browser.
- By default, the file will be named after the case (e.g., “Case Name.pdf”)
- Similarly, you can download the complete case or any record type from the View-edit action menu. Just click on the menu and select the Download Report option. Choose Excel or PDF.
- From the View Dossier page of any record type in OWL Intel, users can selectively download specific records. Simply check the export checkbox next to each desired node, then click the Download button located at the top-right corner of the dossier to initiate the download.
View all the Case Collaborators
OWL Intel allows users to view all individuals who have collaborated on a case. And show their last activity and current login status on this menu. It helps to know who is working actively on the case and who is available for any discussions.
Steps to Access Collaborator Information:
1. Open the Data Visualization View.
2. Click the Collaborators icon located on the right side of the screen.
3. A list of all users who have collaborated on the case will be displayed.
4. Next to each user, there will be a symbol which will be green if active or grey if inactive.
Launching and Customizing Views
Open View from New Tab:
- This option is available in all views next to the view menu on the top right corner of the view.
- Go to any view and click on the hyperlink icon from the respective view.
- A new Tab will open with the respective view, with the screen maximized.
Maximize a Single View:
- This option is available in all views next to the view menu on the top right corner of the view.
- Clicking on it will maximize the view on the same tab.
Result Screen Footer:
- Every result screen has this footer, which shows the number of record types are shown on the screen, and the number of records or identities are hidden by the user.
- Clicking on the Show All option can unhide all the hidden items from all views.
Quick Access to Previously Launched Cases in OWL Intel from the Result Screen:
When working on multiple cases simultaneously, switching back to a previously viewed case can be time consuming if done manually. To simplify this, OWL Intel offers a Quick Load feature that allows users to instantly access earlier case results from the current result screen, with the option to open them in a new tab.
How It Works:
• At the top-left corner of the screen, above the view panel, case numbers are displayed in a chip-style layout.
• The currently active case is highlighted in blue, while other recently accessed cases appear in grey.
• Hovering over a grey case chip reveals options to either load the case in the same screen or open it in a new tab via a hyperlink.